Tips to make Formal Business Letter

Tips to make Formal Business Letter

• Type the letters using a word processor. Should not be an official letter written by hand.

• Using your own letterhead. If you do not have letterhead, use of formal, 8 1/2-inch-by-11-inch stationery with matching envelopes. Avoid store-bought note cards.

• If you do not have a printed letterhead, type your name, title and return address for four of six lines down from the top of the page.

• Type the date two to six lines down from the letterhead or return address. Three lines below the standard.

• Select alignment: left aligned or justified on both sides.

• Skip two lines and type the recipient's full name, title and business address, parallel to the left margin. Precede the name with Mr., Ms. or Dr. appropriate.

• Skip two to four lines and follow with your words, once again using the formal name and close with a colon "Dear Mr. Jones:" for example.

• Skip two lines and begin your letter. Introducing herself in the first paragraph, if the recipient does not already know you. Example: 'We recently met at a seminar at the Biltmore' or 'I recently purchased an insurance plan from your company. "

• Continue with the body of the letter, which states your main purpose for writing. It is possible to make a complaint, compliment a business in the product or service, or request information. Be concise and brief as possible.

• Skip two lines and concluded the letter with 'Sincerely,' 'Thank you' or 'Best wishes,' followed by a comma.

• Leave at least four blank lines for your signature, then type your name and title. Signed a letter in ink in the space created.